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2012-2013

President:         Gail Walker
President Elect:  Anna Kelley
Vice President:   Ken Ferus
Treasurer:         Jennifer Dutch
Secretary:         Keirsten Connors
Past President:  Chris Jenkins
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Constitution
Constitution of the Rhode Island Association of Student Financial Aid Administrators, Inc.




Article I : Name

The name of this organization shall be the Rhode Island Association of Student Financial Aid Administrators, Inc.


Article II:  Purpose

The purpose of this Association shall be:

Section 1. To promote the professional preparation, effectiveness, recognition, cooperation and association of:

A. Post-secondary student financial aid administrators, and
B. Others in secondary and post-secondary educational institutions, government agencies, foundations and private and community organizations concerned with the support and administration of student financial aid.
Section 2. To serve effectively the interests and needs of students, faculties, government agencies, and program sponsors through coordination of plans and programs pertinent to student financial aid.

Section 3. To assist education institutions, foundations, government agencies and private and community organizations to promote and develop effective programs of student financial aid.

Section 4. To facilitate communication and cooperation among educational institutions and between these institutions and sponsors of student aid funds.

Section 5. To promote such systematic studies, cooperation experiments, conferences and other related activities as may be desirable or required to fulfill the purpose of this Association.


Article III:  Membership

Section 1. Membership shall include persons engaged in the administration of student financial aid representing institutions of post-secondary education and representative of government agencies, foundations, lending institutions and private and community organizations interested in the promulgation of student financial aid. Membership shall be divided into (3) categories:

A. Active Members: Includes Rhode Island institutions of post-secondary education and the Rhode Island Higher Education Assistance Authority, each represented by one institutional delegate and other administrative/managerial staff persons designated by those same institutions. Active members are entitled to vote for the election of officers. Active members may vote on all other matters brought before the Association except determination of annual institutional dues (see By-Laws, Article I, Section 2) and when five (5) institutional delegates unanimously request that a particular vote be restricted to institutional delegates only.
B. Associate Members: Includes Rhode Island non-profit organizations whose primary responsibility is the administration of student financial aid programs for post-secondary education. Associate members will be entitled to hold office and vote for the election of officers and all matters brought before the Association excepted when five (5) active member institutional delegates unanimously request that a particular vote be restricted to institutional delegates only. Such non-profit organizations will pay regular institutional dues and designate one individual to vote on annual determination of dues as specified in By-Laws, Article I, Section 2.
C. Affiliate Members: Includes representatives of lending institutions, government agencies, foundations, private community organizations, and other non-profit organizations involved in the promulgation of student financial aid. Such organizations will pay a reduced level of annual dues and designated individuals will be allowed to vote for the election of officers and all matters brought before the Association, except when five (5) active member institutional delegates unanimously request a particular vote be restricted to institutional delegates only.
Section 2. Other persons having an interest in student financial aid may attend meetings.


Article IV:  Officers

Section 1. The officers shall be active and associate members of the Association and the officers shall consist of President, President-Elect, Past-President, Vice-President, Secretary and Treasurer. The officers shall be from active membership institutions of the Association.

Section 2. The President-Elect shall be elected each year, as specified in the By-Laws.  The President-Elect shall succeed as President at the end of his or her term as President-Elect, and serve as Past-President for the following year.  The Vice-President, Secretary, and Treasurer shall be elected every two (2) years, as specified in the By-Laws.  With the exception of the President, Officers of the Association may succeed themselves.

Section 3. The duties of the officers shall be as specified in the By-Laws and in the parliamentary authority adopted by the Association insofar as the latter does not conflict with the former.

Section 4. Vacancies shall be filled as specified in the By-Laws.


Article V:  Executive Council

Section 1. The Executive Council shall consist of the officers of the Association.    

Section 2. The Executive Council shall act on behalf of the Association between meetings and report all actions to the membership.


Article VI:  Meetings
 
Section 1. Meetings of the Association shall be held in the month of October and June at the places and times determined by the Executive Council. A meeting for February (or other month(s) as designated by the Executive Council) will be reserved for various/appropriate/alternating training needs and priorities. The annual meeting of the Association shall be the October meeting. The June meeting will consist of a brief business meeting with a full day of professional training. Notices of all meetings shall be sent to the active membership at least ten (10) days prior to the meetings.

Section 2. One-fourth (1/4) of the eligible voting members of the Association shall constitute a quorum at any regular or special meeting of the Association.

Section 3. The Executive Council shall be empowered to call special meetings of the Association as it may determine to be necessary. Special meetings may be called by the President or by petition of three (3) members of the Executive Council.


Article VII:  Amendments

Section 1. The Articles of Association on file with the Office of Secretary of State of the State of Rhode Island and Providence Plantation may be amended by a two-thirds (2/3) majority of the designated Active and Associate members in attendance at a regular or special meeting provided that each amendment shall have been proposed in writing to the Secretary by the Executive Council, by a committee authorized by the Association or by a petition of any five (5) voting members of the Association, and provided further that a copy of the proposed amendment(s) shall have been mailed to each voting members of the Association at least thirty (30) days before the vote is called by the Executive Council.

Section 2. The Constitution may be amended by a two-thirds (2/3) majority of the designated Active and Associate members in attendance at a regular or special meeting provided that each amendment shall have been proposed in writing to the Secretary by the Executive Council, by a committee authorized by the Association or by a petition of any five (5) voting members of the Association, and provided further that a copy of the proposed amendment(s) shall have been mailed to each voting members of the Association at least thirty (30) days before the vote is called by the Executive Council.


Article VIII:  Tax Exempt Status

Section 1. The Association is organized exclusively for charitable and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501 ( c ) ( 3 ) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Section 2. No part of the net earnings of the Association shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the Association shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the organization shall be carrying on of propaganda, or otherwise attempting to influence legislation, and the Association shall not participate in, or intervene in ( including the publishing or distribution of statements ) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this do*****ent, the Association shall not carry on any other activities not permitted to be carried on ( a ) by an organization exempt from federal income tax under section 501 ( c ) ( 3 ) of the Internal Revenue Code, or Corresponding section of any future federal tax code, or ( b ) by an organization, contributions to which are deductible under Section 170 ( c ) ( 2 ) of the Internal Revenue Code, or corresponding section of any future tax code.

Section 3. Upon the dissolution of the Association, assets shall be distributed for one or more exempt purposes within the meaning of Section 501 ( c ) ( 3 ) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed by the Court of Common Pleas of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purpose.


BY-LAWS

Article I:  Membership and Dues

Section 1. Application for membership in the Association shall be made to the Secretary for processing as instructed by the Executive Council. Approval of the application may be granted by an affirmative vote of the majority of the Executive Council present and voting.

Section 2. The Executive Council shall propose to the Association annual membership dues payable to the Treasurer of the Association. A vote shall be taken at a regularly called meeting provided that each member organization receives a copy of the proposed annual membership dues at least thirty (30) days before the vote is called by the Executive Council. Voting for purposes of this section will be limited to active and associate members designated by an institution or non-profit organization only.

Section 3. Bills for annual membership dues shall be sent by the Treasurer on July 1 to each member institution and associate member of the Association. Dues are payable on or before October 1, the first day of the Associationís fiscal year. Members in arrears on dues may be dropped from the Association by action of the Executive Council.


Article II:  Election of Officers

Section 1. Election of officers shall be held at the regular membership meeting in June every year under the supervision of a Nominating Committee appointed by the President and subject to the approval of the Executive Council. The Nominating Committee shall present a slate of proposed nominees for the offices of the President-Elect, Vice-President, Secretary and Treasurer to all member institutions and organizations by mail at least thirty (30) days prior to the election. The slate of nominees may be interpreted to mean there could be more than one nominee per office. Election shall be by a majority of the eligible voting members present and voting; or if the ballot should be taken by mail, a majority of the eligible voting members who return ballots shall prevail. Newly elected officers will assume office at the regularly scheduled October RIASFAA meeting.

Section 2. Counter nominations for any office may be made from the floor by any voting member in attendance and provided that each nomination shall receive a second.


Article III:  Duties of the Officers

Section 1. The President shall preside at all meetings of the Executive Council and of the Association and perform such other duties as pertain to the office of President. He or she shall be member, ex-officio, of all committees and shall submit an annual report to the Association.

Section 2. The President-Elect shall assist the President with the activities of the Association.  In the absence of the President, the President-Elect shall assume the office of the President.

Section 3. The Vice-Presidentshall be the coordinating chairperson for all conferences andassist the President withother duties as are appropriate to the office.

Section 4. The Secretary shall be responsible for the records of the Association and of the Executive Council and perform such other duties appropriate to the office as the Executive Council may prescribe. He or she shall be responsible for the recording of all minutes of all meetings of the Association and the Executive Council. He or she shall notify the members of the regular and special meetings of the Association at least ten (10) days prior to such meetings.

Section 5. The Treasurer shall be responsible for the billing and collection of all membership dues and for receiving and distributing all monies of the Association under policies approved by the Executive Council, and he or she shall be ready whenever required to turn over to the Executive Council all monies, accounts, record books, papers, vouchers and other records pertaining to the office, and shall turn the same over to the successor when elected. The Treasurer/Director may be bonded at the expense of the Association, the amount to be designated by the Executive Council. The Treasurer/Director shall submit a duly audited annual report to the Association.


Article IV:  Duties of the Executive Council

Section 1. The Executive Council shall have all power and authority over the affairs of the Association during the interim between meetings of the Association, except that of modifying any official action taken by the Association.

Section 2. Meetings of the Executive Council may be called by the President or upon petition of three (3) or more members of the Executive Council. Three (3) members shall constitute a quorum at an official meeting of the Executive Council.

Section 3. The Executive Council must present a balanced budget to the membership at the annual meeting and will not exceed said budget throughout the fiscal year.


Article V:  Committees

The President shall appoint such committees as are deemed necessary to carry out the functions of the Association. All such appointments shall be subject to approval by the Executive Council.


Article VI:  Vacancies in Office

Section 1. Should the President be unable to take office or complete the term of office, the President-Elect shall assume the Presidency without prejudice to his/her subsequent term of office as President.  In the absence of or disability of both President and President-Elect, the immediate Past-President shall have all the powers and perform all the duties of the President.    

Section 2. A vacancy occurring in any office, other than that of the President, shall be filled until the next general election of the Association by the Executive Council upon nomination by the President. Such appointment(s) shall not prejudice the election of the in*****bent to a regular term of office.

Section 3. An affirmative vote of a majority of the entire Executive Council by ballot, which may be conducted by mail, shall be necessary for election to fill a vacancy.


Article VII:  Parliamentary Authority

Robertís Rules of Order, Revised, shall govern the Association proceedings in all cases to which they are applicable and in which they are not inconsistent with the Constitution and By-Laws.


Article VIII:  Standing Rules

Section 1. Standing rules may be adopted or amended by the Association or by the Executive Council by a majority vote of those present and voting, provided a quorum is present, at any meeting of either body, except that the Executive Council may not change a decision of the Association.

Section 2. A record of the standing rules of the Association shall be kept by the Secretary and be made available to new Association members and, upon request, to any member of the Association.


Article IX:  Amendment of the By-Laws

These By-Laws may be amended by a majority vote of the designated active and associate voting members, after a canvass of all active and associate member institutions and non-profit organizations provided that each amendment has been proposed in writing to the Secretary:

a. by the Executive Council, or
b. by a committee authorized by the Association, or
c. by a petition of any five (5) voting members of the Association;
and provided further that a copy of the amendment(s) shall have been mailed to each member of the Association at least thirty (30) days before the vote on the amendment(s) is called.









Copyright © by RIASFAA All Right Reserved.

Published on: 2008-01-28 (6448 reads)

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